Your staff may have already started trying to sync their personal devices to your network.
Whatever the case, establishing a bring-your-own-device (BYOD) policy for the workplace is essential to remaining current, creating true collaboration, keeping company data safe, and overcoming the chained-to-the-desk workplace mentality.
Recent studies from Tech Pro Research have found that 74% of organizations are already using, or are planning to establish, a BYOD program.
This trend is only increasing.
IT World Canada states that 82% of highly engaged employees work remotely whenever possible; giving them the freedom to continue to be engaged, but also establishing a healthy and productive work-life balance.
Starting from scratch and trying to ensure that you’ve covered all your bases can be both a
complicated and a lengthy process.
So, to help give you and your team a head start, we’ve compiled a handy checklist with a thorough 5-step process that you can refer to throughout your journey to establishing your BYOD policy.
Before you decide on anything, you need to include representatives from all of your major departments. Be sure to also include end-users and not just department heads, so that
you can hear input from everyone regarding what they want, what they need, and what won’t work.
Strategically including team members from multiple departments and with different technical backgrounds at this stage will promote an atmosphere that’ll encourage a more
universal employee buy-in to the program.
The first discussion session will be to outline not only how creating a BYOD policy will help reach specific business goals and objectives, but also to clearly establish the roles of your team representatives throughout the planning and implementation process. They will have to:
The second discussion will be to collect all presented information into a collective company-wide map of software, apps and systems used throughout your employees’ daily work. Multiple sessions may be necessary as you discuss your policy, but ideally it should take two sessions to nail down what’s required and outline an acceptable policy.
Rely on your in-house IT team to address any usage issues raised by departments, and the feasibility of making certain applications accessible from a personal device.
At this point, it would be valuable to select a Mobile Device Management (MDM) software, if you haven’t already. Through this system, you’ll easily be able to:
Create sections that clearly outline:
Note: most MDM solutions have the ability to customize access rights to both personal and company apps with the ability to ‘selectively wipe’ ONLY company apps if the need arises. The personal apps are retained, untouched, on the device in this scenario.
Be sure that you’ve covered all your bases, including objectives, approved devices, application/information access, security, directory access/connection, and if you’ll have a virtual desktop established.
Put this together in one comprehensive document that can easily be referred to by both decision makers and employees who will be involved in the program.
Include ROI projections that may persuade the lingering BYOD naysayers to give it a chance.
Consider deploying the first round as a pilot program so that you can get a feel for employees reactions to the new program.
Clear communication is integral to entice employee buy-in to the program. Rolling out anything new, especially something with the immediate implications to each individual in your company,
requires training. Clearly establish the program’s objectives, limitations, and devices accepted is crucial.
Follow-up once it’s implemented to ensure that your initial goals and objectives are being met, as well as to follow up with employees and ensure that it’s useful.
Applications and software are constantly providing updates in order to offer better quality services and interactivity, therefore, you have to ensure that your IT department is testing and installing these updates frequently.
Continuously search out potential threats and policies to prevent data loss.
The security of your network is only as secure as the applications that your employees are accessing. Keeping an eye on potential backdoors ensures that you’re ahead of the hackers.
Managing a complex network of end user devices can be challenging for any IT department. To combat that challenge, you may need the help of a managed services provider.