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Dropbox and Microsoft Join Forces for Business Efficiency

9 Dec 2014 by Shay Moser

If you work at one of the more than 80,000 organizations around the world that use Dropbox for Business to get work done, you may also rely on Microsoft Office for storing your documents, spreadsheets, and presentations. So when Dropbox and Microsoft joined forces in early November, it made mobile productivity possible across your whole team.

Now you and your teammates can edit Office documents right from your Dropbox mobile app, accessing your Dropbox from within Office apps using one of your Office 365 accounts—Business, Business Premium, ProPlus, E3, or E4.

“In our mobile-first and cloud-first world, people need easier ways to create, share, and collaborate regardless of their device or platform,” said Satya Nadella, CEO of Microsoft, in a news release on the platform’s website.

In fact, 83 percent of consumers say a seamless experience across all devices is somewhat or very important, according to the 2014 mobile behavior report. With more than 1.2 billion people using Office to get work done, and more than 35 billion Office files on Dropbox, it makes good business sense to allow easy management and collaboration on files out and about.

Access, edit, and share business files from the Microsoft Office app on your iOS or Android device:

  1. Open the latest version of Dropbox on your mobile device as well as the mobile versions of Word, Excel and PowerPoint for iOS or Microsoft Office Mobile for Android.
  2. Launch Dropbox on your mobile device and then open any Word, Excel, or PowerPoint file.
  3. Dropbox directs you to a new Edit icon so you can open the file in its native Office app. Tap the icon.
  4. Dropbox asks if you want to open the file with its native app. Tap the name of the Office app.
  5. As with other apps, you’re asked to grant permission for the corresponding app to access your files and folders in Dropbox. Tap the Allow link. The file then opens in its native Office app.
  6. Now you can view and edit the file. Once you’ve finished editing the file, tap the Back button to exit the app and return to Dropbox. The version on Dropbox should reflect the changes you made.
  7. Share new or edited files from within Office apps using the Dropbox sharing functionality, so there are no extra steps between finishing a document and sending it off to colleagues. Visit the Dropbox blog for detailed instructions on creating shared folders and sharing links to folders.

Open your Dropbox files from mobile Office apps:

  1. Open Word, Excel, or PowerPoint on your mobile device. Then you should see a new location under Places for Dropbox.
  2. Tap the link for Dropbox to view your Dropbox folders and files.
  3. Tap the Office file you wish to view or edit. The file opens in your current Office app.
  4. Edit the file as needed. Tap the Back button, and the revised file is automatically saved back to Dropbox.

Look out for web integrations between the Dropbox website and Office Online in the first half of 2015. Microsoft will also be releasing a Dropbox app for Windows phone and tablet users in the coming months. Until then, explore all your options for putting Office 365 to work for your business here.